Smart Bank Import: Step-by-Step Guide

Step 1: Select the Language for the App

• The very first step is to make sure you are using Smart Bank Import in the language you are most comfortable with. This helps you avoid mistakes when navigating menus and reading instructions.
• On the bottom-left corner of the Smart Bank Import app, you will find a language selector. Simply click it to open the list of available languages — currently there are 6 to choose from (English, French, Spanish, Italian, German, and Dutch).
• Once selected, the entire interface, buttons, and help texts will automatically switch to your chosen language, so you can proceed confidently.

Step 2: Connect Your Bank

Connecting your bank is a quick, secure process that uses GoCardless for safe authentication. Follow these steps carefully:

1. Choose Your Country: Select the country where your bank account is registered so the app can display the right banks for you.
2. Select Your Bank: From the provided list, click on your bank’s name. If you don’t find your bank, use the search bar.
3. Grant Permission: You will be redirected to a secure GoCardless page where you can log in to your online banking. This ensures that your data is encrypted and safe.
4. Confirmation: Once you approve, your bank will be securely connected, and transactions will start syncing automatically in the app.

Tip: This process only gives Smart Bank Import read-only access to your transactions — your money cannot be moved without your permission.

Step 3: Connect Your Dolibarr Account

After connecting your bank, the next step is to link your Dolibarr account so that Smart Bank Import can automatically reconcile transactions with your accounting records.

1. Go to the Bank Account Section: Click the bank account icon on the Smart Bank Import app dashboard.
2. Start the Connection: You will see two encircled areas — click either one to initiate Dolibarr account linking.
3. Enter Required Details:
   • API URL: https://administration.simple-soft.eu
   • API Key: Go to Dolibarr → Settings → User Card and copy the API key. If you don’t see it, make sure the API REST module is enabled and that you have the required permissions.
4. Paste and Confirm: Paste the API key into Smart Bank Import and click confirm. Your Dolibarr account is now linked!

Step 4: Using Smart Bank Import
Once everything is connected, you can start using Smart Bank Import for day-to-day financial tasks. Here’s a breakdown of what you can do:

Managing Credits (Incoming Money):

• Justify Credits: Upload or scan documents (like invoices or receipts) that explain where the money came from.
• Create Credit Notes: Generate credit notes if you need to issue refunds.
• Link Payments: Associate this credit with an existing payment already recorded in Dolibarr.
• Invoice Matching: Match a payment with an invoice: import the invoice, mark the vendor, select the payment method, add VAT %, and confirm.
• Register as Income: Enter customer ID and categorize the credit as income to keep your books accurate.
• Automate Payment Methods: Configure the system so that all income defaults to Bank Transfer if desired.

Managing Debits (Outgoing Money)

• Upload or Scan Proof: Add bills or receipts for any outgoing payment.
• Create Invoices: Create New invoices against the debit.

• Pay Invoices: Mark invoices as paid against the debit

• Register Salaries: Go to Import → Create Salary → Choose Employee → Automate payment method (Bank Transfer) → Click Create.
• Pay Taxes/VAT: Easily manage government obligations and keep records up to date.
• Expense Reports: Generate detailed expense reports directly from imported bank data.
• Link with Dolibarr Entries: Match each debit with an entry inside Dolibarr to maintain complete financial accuracy.